One of the biggest issues in business today is the lack of a rhythm or routine. Work can be done sporadically and inefficiently, reducing productivity, if there are no guidelines in place to ensure work is being completed on a regular schedule. The Rhythm Of Business Model makes it easy to create a routine that works for your company and adapts to your needs as they change over time. To get started, review these 3 simple steps that will help you create routines that will boost your productivity! If you want more detailed instructions on how to build this model, sign up for our free e-course “Create The Business Rhythm “.
STEP 1: ACHIEVE WORKFLOW
The first step to creating a Rhythm Of Business is to achieve work flow. Work flow ensures that a company is operating in an organized manner. This means putting systems in place so your employees know what their tasks are for the day, how to get those jobs done, and where to find any information they need to get their jobs done. When it comes to achieving work flow…
1. Make sure everyone has clearly defined job roles and responsibilities. This enables your employees to know exactly what needs to be done, how it should be done, when it should be done and by whom. When you have clear expectations, you’ll avoid unnecessary re-work.
2. Build systems that make daily tasks easier to accomplish. Systems and processes are what will drive the Rhythm Of Business and enable your employees to get their jobs done in an efficient manner. If a task is highly repetitive and predictable, build a system around it so everyone involved knows exactly how the task should be accomplished.
3. Create systems for any repeatable tasks that are not highly predictable or repetitive. By creating systems for unexpected tasks, you can avoid unnecessary delays and unplanned work caused by keeping people informed of what’s going on or notifying them when there’s something they need to do or know about.
4. Have regular meetings to discuss work. Regularly scheduled meetings are essential in achieving work flow. At least once a week, meet with your team and address any issues that may be interfering with getting the job done, or any jobs that may be accumulating. The more you meet and address these issues, the better it will be for your business overall.
5. Make sure everyone agrees on your team’s goals. Achieving work flow is much easier when everyone knows what they are working towards and how they can contribute to meeting their goals. This is especially true when you have a distributed team where everyone has different tasks to perform for the good of the whole business.
STEP 2: CREATE GOALS
Once you have achieved workflow, the next step is to create goals. Achieving goals is the only way to determine if your business is actually making progress. Without setting goals, you won’t know what you’re working towards and it will be difficult to measure your success or failure. So before setting any routines, make sure you have…
1. Set SMART goals including deadlines and outcomes. Delayed tasks can be just as bad as unplanned tasks, so make sure that all your tasks are scheduled and completed on time! There’s no use in wasting time if it doesn’t lead somewhere useful.
2. Define success. Because SMART goals are very specific, they’re a great place to define what success looks like. If you don’t know how those goals should be achieved, it’s just as easy to claim that failure never happened and that nothing was accomplished. When you can clearly define what success looks like, it will be much easier to track progress towards your goals.
3. Set measurable objectives for each goal that takes into account quality and quantity of work as well as time spent on goal completion. To determine whether your goals were attained, you’ll need to measure how well you did overall. If a goal is not measurable, don’t set it!
4. Set stretch goals that are challenging but realistic. There’s no use in setting unreasonable goals and then failing to meet them. Stretch goals give you something to strive for while also ensuring that your business is progressing at a reasonable pace.
STEP 3: SET ROUTINES
Once you’ve decided on goals and routines, the next step is to make sure both are in place. To ensure you’re making progress on your goals, you’ll need to add routines including…
1. Regular meetings. Meetings are essential in achieving success and it’s more effective to communicate with your team in person than it is via email or text messages. Even if everyone is receiving and reading the same work related emails and messages, it’s important to set a specific time of day where everyone can address any issues that may arise.
2. Get everyone involved in each other’s tasks so they’re aware of what needs to be done. Communication is key in any business so make sure all employees know what’s expected of them and if there are any changes. Since everyone should have a clear understanding of their responsibilities, make sure they’re involved in other team members’ tasks in some way.
3. Set regular meetings where everyone shares what their progress is with each goal and how they can work together to reach their shared goals. Additionally, it’s a good idea to set monthly meetings where you can discuss the overall status of your team’s goals as well as any breakthroughs or roadblocks that may have occurred since the last meeting.
To achieve Rhythm Of Business, it’s essential to set routines and goals. With clear expectations, measurable objectives and a sense of urgency, you should be well on your way to achieving the Rhythm Of Business!