The Word processing file icon , also referred to as word processor, is a program that helps to create and edit text in various formats. It has been around since the late 1970s. It started out as a program that would run on the first IBM personal computers, such as the IBM PC. At that time, word processing was just a small piece of software that had limited functionality compared to today’s programs. On the other hand, modern word processors are full-fledged text editing applications for both desktop and mobile devices.
One of the most important features is spellcheck which enables you to correct your text with minimal effort and time. In the latest version of Microsoft Word, you can insert a comic book into a word processing document. This feature is referred to as “Scribble”, which was introduced in the year 2003. You can insert photos or videos into your documents as well. Before this, it was said that this feature had been discontinued but you can still find it under the Insert menu.
Word processing is a very basic tool that can be used to create letters, business cards and legal documents. It also has an important function in the creation of web pages, brochures and presentation slides. However, in order to get the best results out of this tool, you need to know how to use it well. As with any other kind of software, word processing depends on the way you use it. There are some tips that you should adopt when using this program since it will make your job easier and more efficient. For starters, you should set up a template in which you can save all your documents for future use.
1. Make use of the templates.
As mentioned above, it is highly recommended to create a template so that you won’t have to start from scratch every time you work on a new document. You can customize the sample template by inserting images and lines that you like. You can also adjust the margins and fonts.
2. Use your software as intended
Don’t waste too much time looking for functions, tools or features in your word processing software that are not intended for everyday use. Spend most of your time doing things that will bring in more productivity to avoid wasting too much time on non-essentials.
3. Learn keyboard shortcuts
Knowledge of keyboard shortcuts is more important than you think. Knowledge of keyboard shortcuts will make your life much easier, especially when it comes to typing. There are a lot of features in the software that can be reached by only pressing a few keys.
This can be used to input data in a faster and efficient way. For instance, if you are searching for items, you only need to press Ctrl+F instead of looking for them all over the place since there’s only a couple of items available at any given time anyway. The many keyboard shortcuts available in your word processor will come handy eventually but taking some time to learn them now will save you a lot of trouble later on in the long run.
4. Use the tools of your own word processor
The software you use should be able to help you in the best way it can, not hinder or slow you down. This is not just about editing tools and shortcuts but also layout tools. You should be able to maximize your document’s potential by using the layout tools available within your word processing software.
5. Make backups often
You have worked really hard on a document so it is only natural to want to save it from destruction. Before you know where your hard work has gone, you might end up losing it all because of a bad backup. There are many ways to back up data in your computer but none of them is more effective than the use of a copy and paste function. This is actually one of the most important functions in word processing so it is highly recommended that you make use of it.
6. Understand what’s being said
It is not always necessary to read all the text when working on a document but reading at least the first paragraph will help you understand the subject or theme being discussed or described. You can also skim through the document for important parts for later reference or verification.
7. Make use of the function keys
The function keys are used for a variety of things other than just typing. These include controlling the screen, scrolling and many others. You should make full use of these features to streamline your document editing process.
8. Never make changes if your document is not complete
It may be tempting to make changes after a few minutes of initial work on a document but this is not recommended as it can do more harm than good. It is best that you complete the entire document before you begin making any changes so that you know what exactly the final product will look like before you start working on it. This will help prevent mistakes and unnecessary stress during your work on other projects.